Terms & Conditions

Please make yourself familiar with our terms and conditions. By booking the Guildhall and/or outside spaces you are agreeing the following terms.

By accepting confirmation of your booking you are agreeing to the terms and conditions.

You must be over 18 to book the Guildhall/Market Place/Guildhall Square venue.

Your use of the Guildhall venue will be confirmed by letter along with your invoice.

Once your invoice has been generated you are liable for the full cost of the agreed usage package. A 20% deposit is required to secure a date and is non-refundable.

The Council reserves the right to refuse a booking request or cancel a booking without stating the reason for doing so.

The total fee payable is required 8 weeks prior to the start of the event.

Failure to settle the outstanding balance may result in the cancellation of your booking.

If you cancel your package, either through your failure to pay an invoice by the due date or for other reasons, you will be liable for a cancellation charge at the following rates:

The Council sets its hire fees for the forthcoming financial year in February. The financial year runs from April – March. How much you pay for the venue hire is determined as follows:

• If you hire the venue for the current financial year you will pay the current rate.
• If you hire the venue for the next financial year and pay in full prior to February’s new fees, you will pay the current rate.
• If you hire the venue for the next financial year and pay less than the full amount or no payment at the time of your booking you will pay the fee set by the Council in February for the next financial year.

If you are bringing in contractors as part of your event such as traders, stall holders, technicians or performers (this is not an exhaustive list) you should ensure that you have obtained their public liability insurance and where necessary, indemnity insurance.

No nail or fixing of any kind shall be driven or put into any wall, floor, partition, pillar, ceiling, fitting or furniture. No blue tack, tape, or other sticky fixing substance will be applied to any wall, partition, pillar, ceiling, fitting or furniture. Failure to adhere to this will result in a fee.

The hirer shall not permit, encourage, or arrange for flyposting or other illegal advertising within the City of Salisbury or surrounding areas in connection with the hiring of the venue.

No posters, placards, banners or notices of any description shall be posted on or against any part of the exterior or interior of the venue.

Candles can only be used in/at the venue with the permission of the Guildhall Officer/Supervisor.

The hirer shall not permit the use of any naked flames and should not bring any weapons, explosives, flammable materials/substances, fireworks, smoke machines or other pyrotechnics in the venue.

The Guildhall has a list of approved bar suppliers which you must select from to provide bar services at your event.

Hirers wishing to have a bar and or catering facility take full responsibility for the hire and payment of these services.

All alcohol consumed at the venue is to be purchased from the approved bar supplier. Members of the public and event guests are not permitted to bring alcohol into the venue.

Organisers, for the purposes of the event, may be allowed to arrange for alcohol to be supplied from an external source. This is only with the permission of the Guildhall Officer. In this case your risk assessment/EMP will clearly identify the DPS for the event.

For some events the Council reserves the right for alcohol to be served in plastic containers as opposed to glass.

The last beverage is to be served one hour before the hire period ends.

The Guildhall Officer/Supervisor/Operations Officer can bring the sale of alcohol to an end at any time without notice and without reproach.

In the event of an emergency or breach of these Terms and Conditions, the Guildhall Officer/Supervisor/Operations Officer can terminate the event without notice and without reproach.

The hirer and guests at the event must adhere to the instructions of Guildhall Officer/Supervisor

All children must be supervised at all times in all areas during the hire period.

Please contact us if you require a copy of our full terms and conditions